A mixed-design bulk stamp inquiry is easiest to check when each catalog item has its own line. Keep the product reference, required pieces, proposed package count, and unresolved questions together. Ask for itemized responses before combining the order into a single total.
This worksheet is for distributors, online sellers, and purchasing teams preparing a multi-item inquiry. It does not assume that mixed packs, custom assortments, or a particular minimum order quantity are available.
Define what “mixed” means for your order
There are two different requests a buyer might make. The first is several separate product lines purchased in one order. The second is different designs combined inside each package. State which arrangement you need.
For example, “flag and floral designs in separate packages” tells the supplier something different from “each package must contain both designs.” Ask whether the requested arrangement can be supplied. Keep any added packing requirement separate from the basic product quantity so it can be confirmed explicitly.
Copy this line-item structure
Give each line a buyer reference such as A, B, or C. Then record:
- Item identity: exact product URL, displayed catalog SKU, and design reference.
- Required amount: the number of individual pieces you need, plus any required split among locations.
- Package basis: supplier-confirmed pieces per package, with rolls, sheets, or other units identified where relevant.
- Offered amount: number of packages multiplied by pieces per package, with any excess or shortfall shown.
- Specification checks: current photographs, format, condition, intended use, and any unresolved item details.
- Commercial response: price basis and currency, availability response, proposed shipping scope, and quotation reference.
Use “awaiting confirmation” for unknown fields. A blank cell can be mistaken for an agreed detail, especially when the inquiry moves between purchasing, sales, and receiving staff.
A worked two-design example
The following quantities are hypothetical planning inputs. They are not an offer, stock statement, or confirmation of a package currently available.
Line A: flag design reference
Reference the 2022 flag 10-roll catalog item, SKU PDD-001. Suppose the buyer requires 2,000 pieces. The catalog describes a common inquiry format totaling 1,000 pieces across 10 rolls. If that format is confirmed for the quotation, two packages would meet the required 2,000 pieces.
Record the package basis as “1,000 pieces per package, subject to supplier confirmation,” rather than simply writing “quantity: 2.” Ask the supplier to confirm the offered roll count and piece count.
Line B: floral design reference
Reference the Wedding Roses 200-piece catalog entry, SKU PDD-024. Suppose the buyer requires 600 pieces. The title contains a 200-piece reference, while the package section asks buyers to verify current pack details.
Mark the package count as pending until the supplier confirms the pack. If a 200-piece package is confirmed, three packages would total 600 pieces. If the proposed package differs, recalculate from the confirmed number. Do not treat the title alone as a final packing specification.
Reconcile the order without losing the line details
Under those conditional package assumptions, the order would total 2,600 pieces across five packages. Keep the 2,000 flag pieces and 600 floral pieces visible as separate totals. A combined piece count cannot tell the receiving team whether either design is short.
Neither the catalog names nor this calculation establishes postal validity or authenticity. Ask for item-specific information relevant to your intended use before accepting either line.
Separate product lines from order-level requirements
Put the destination, required arrival date, invoice details, and requested shipping arrangement in an order-level section. If a requirement applies to only one item, repeat it on that line.
Ask how partial availability would be handled in the proposal. Would the supplier quote an alternative package, propose a different design for review, or leave a line unquoted? State which changes require your approval. This records your requirement; it does not establish the supplier’s substitution or shipment policy.
Check the returned quote line by line
- Does every quoted item match a product link and buyer line reference?
- Are the quoted units and package totals explicit?
- Are unresolved package and intended-use questions answered?
- Are any design, quantity, condition, or packing changes identified?
- Is the quoted price tied to the same package basis you used in the calculation?
For the broader inquiry details, see what to include in a bulk stamp quote request. Then select exact items from the stamp catalog and send the numbered lines for an itemized quotation.
Catalog references reviewed October 10, 2026. Confirm current details for each new quotation.